Senior Research Administrator
Company: Dana-Farber Cancer Institute
Location: Boston
Posted on: October 18, 2024
Job Description:
Job DescriptionThe Senior Research Administrator is responsible
for the management of complex research portfolios for multiple
laboratories and completes work autonomously, updating the
department administrator as necessary. The Senior RA serves in a
leadership role within the department business office, functioning
as a senior resource to peers within the department and across the
Institute.The Senior Research Administrator is responsible for a
diverse set of funding types including federal, industry,
foundation, donor, institutional, chargeback, and clinical trials.
The Senior Research Administrator collaborates with and advises
faculty and researchers on the preparation of sponsored research
applications and/or the financial management of sponsored and
institutional funds; and is responsible for problem solving on
behalf of the department. The Senior Research Administrator has
advanced and specialized expertise and regularly provides guidance
and mentorship to colleagues with less experience, in addition to
leading training and educational efforts within the Institute.The
Senior Research Administrator is responsible for collaborating with
Institute central offices such as Research Finance, Accounts
Payable, Research Administration, Special Funds, Grants and
Contracts, the Clinical Trials Office, Office of General Counsel,
and the Innovations Office.In addition to grant management
responsibilities, the Senior Research Administrator will manage
special projects /assignments either within the department or
across departments and will represent the Department at
Institutional Committees/ Workgroups. The Senior Research
Administrator is expected to partner with Department Leadership and
Faculty to set strategy and provide guidance and expertise. Located
in Boston and the surrounding communities, Dana-Farber Cancer
Institute is a leader in life changing breakthroughs in cancer
research and patient care. We are united in our mission of
conquering cancer, HIV/AIDS, and related diseases. We strive to
create an inclusive, diverse, and equitable environment where we
provide compassionate and comprehensive care to patients of all
backgrounds, and design programs to promote public health
particularly among high-risk and underserved populations. We
conduct groundbreaking research that advances treatment, we educate
tomorrow's physician/researchers, and we work with amazing
partners, including other Harvard Medical School-affiliated
hospitals. This position's work location is hybrid with two or
three days per week remote. The selected candidate may only work
remote days from a New England state (ME, VT, NH, MA, CT, RI). The
Senior RA is responsible for the following primary functions
autonomously with supervisory input as needed:
- Grant Preparation (pre-award)
- Portfolio Management (post-award)
- Procurement
- Human Resources
- Compliance
- Cores, Centers, and ChargebacksGrant Preparation (pre-award):
Responsible for all administrative aspects of grant preparation of
sponsored research applications. Review sponsor eligibility and
application requirements and ensure applicants understand them,
responsible for the entire application excluding scientific
content, meet and communicate internal and external deadlines in a
strict deadline-driven environment, research funding opportunities
for investigators, draft non-scientific materials for proposals,
coordinate with administrators and faculty from other departments
or organizations to complete proposals, coordinate institutional
review of proposals by Grants & Contracts and submission to
sponsors, prepare JIT information and responses to other pre-award
inquiries.Portfolio Management (post-award): Responsible for the
financial management of sponsored and institutional funds portfolio
management. Prepare financial and narrative reports for sponsors
while managing and adhering to specified deadlines, provide
projection and project summary reports to investigators on a
regular basis, ensure spending adheres to budget and sponsor and
Institute guidelines, invoice and monitor receivables for clinical
trial enrollment when appropriate, establish billing agreements as
appropriate, track milestones and receivables for industry
agreements.Procurement: Approve and/or initiate purchase requests
for investigators and laboratory members via Purchase Orders and
PCard. Verify funds are available, expenses are allowable and
correctly allocated in a timely manner. Review and approve bills
for core and center services.Human Resources: Onboarding - conduct
financial analysis to determine availability of funding, assist in
the development of job descriptions, post positions, approve salary
offers, process visa applications and payments as appropriate.
Ongoing - process merit, equity and promotions requests. Manage
salary allocations in adherence to funding guidelines and
availability. Offboarding - manage termination process checklist,
process termination paperwork.Compliance: Partners with faculty and
researchers to ensure adherence to internal and external policies.
This includes consulting with faculty/OGC/Innovations on MTA, DUA
and consulting agreement processes. Also includes advising faculty
and researchers and/or referring them to appropriate resources for
other compliance issues such as financial conflict of interest and
foreign influence. Educate new researchers and manage the federal
time and effort process for applicable researchers. Continuous
learning and educating of researchers on NIH Grants Policy
Statement and DFCI Policies. Review Time and Effort prior to
routing to researchers for certification.Cores, Centers and
Chargebacks: Assist in pricing development and annual review of
pricing, process monthly billing for internal and external
customers, manage funds to ensure revenue meets
expenditures.SUPERVISORY RESPONSIBILITIES: May advise on the work
of others.
- High school diploma
- Bachelor's degree preferred; 5 years of experience
preferred.KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Computer
literacy: Expert with new applications and software programs.
Expertise with Excel/Google Sheets preferred.Organization:
Extensive experience with electronic document and email file
storage. Able to complete projects with expertise, accuracy and on
time. Adept at prioritization and managing multiple priorities
simultaneously.Customer Service: Provides superb written and verbal
communication. Demonstrated expertise with listening, inquiry,
follow-up, and problem-solving skills. Critical Thinking:
Demonstrated expertise assessing complex situations and developing
solutions. Extensive experience analyzing grant data through
research, comprehension and application of regulations, policies,
and procedures including NIH and other Federal, state and
foundation regulations.Financial: Adept with budgeting principles,
including projections and the integration of multiple complex
awards and types with varying project periods.Teamwork and
Collaboration: Adept at cultivating relationships with faculty,
research staff, department's GM team, GM in other departments, and
central departments.Institute operations and processes: Adept at
directing faculty and researchers to appropriate departmental and
institutional resources, including for issues or queries outside
the standard scope direct responsibility. In depth knowledge of
regulations, policies, and DFCI standard operating procedures
(SOPs).Inclusion, Diversity & Equity: Promotes inclusive community
where human differences are valued and celebrated and where all are
welcome. Creates an inclusive work environment that engages and
retains talent.Other:Able to lead and influence projects within the
Department and across the Institute's research central offices.
Independently discusses and troubleshoots complex issues. Shares
ideas openly and accurately, and communicates them effectively,
both in writing and verbally.At Dana-Farber Cancer Institute, we
work every day to create an innovative, caring, and inclusive
environment where every patient, family, and staff member feels
they belong. As relentless as we are in our mission to reduce the
burden of cancer for all, we are equally committed to diversifying
our faculty and staff. Cancer knows no boundaries and when it comes
to hiring the most dedicated and diverse professionals, neither do
we. If working in this kind of organization inspires you, we
encourage you to apply. Dana-Farber Cancer Institute is an equal
opportunity employer and affirms the right of every qualified
applicant to receive consideration for employment without regard to
race, color, religion, sex, gender identity or expression, national
origin, sexual orientation, genetic information, disability, age,
ancestry, military service, protected veteran status, or other
characteristics protected by law. EEOC Poster
Keywords: Dana-Farber Cancer Institute, Nashua , Senior Research Administrator, Accounting, Auditing , Boston, New Hampshire
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